Rules for The Preparation of Diplomatic Documents Isayeva Gulora Fakhriddinovna

Аннотация

Diplomatic documents are documents used in official relations between states, drawn up in accordance with the norms of international law. They are used to establish cooperation in political, economic, cultural, military, or other spheres between states, international organizations, or their representatives, to conduct negotiations, conclude agreements, or regulate relations. Known types of diplomatic documents include notes, statements, memorandums, official letters, and communiqués. Keywords: Etiquette, official style, letter, note, statement, memorandum, documents, diplomacy, neutral words. Introduction: Diplomatic correspondence first began to It should be noted that German diplomats are among take shape in the 10th-12th centuries, when it was the most experienced, advanced and leading in the called "label" and had its own linguistic patterns and world, as they are distinguished by their behavior, semantic structural structures. Even today, diplomatic knowledge, eloquence and literacy. These aspects are documents are distinguished by their substantive and reflected in the legal completion of diplomatic formal-linguistic features. In the process of preparing documents and compliance with language rules. In such documents, not only the expression of the addition, German diplomatic documents differ in content, but also the order in which it is presented is of content and form from those of many of its neighboring great importance. Therefore, the preparation of such countries, and one of the main factors for this is the texts requires a high level of knowledge, linguistic specific features of the German language, since the competence and professional skills. riches of this language are effectively used to express a thought clearly, fluently, logically and at the same time In diplomatic correspondence, it is important to generalized, without metaphorical meanings. In this correctly select the type of document based on its language, which further increases the importance of content, to fully and accurately follow the rules of diplomacy, in many cases, undoubtedly, international writing, and to take into account the traditions of the terms from Latin, Greek, French, and English are used. country to which the document is being sent. A The convenience of this language as a language of diplomatic document, of course, requires a response. diplomacy should be confirmed by another example, as No matter what type of document is sent, the response is known, in diplomatic documents, special attention is must be of the same type. Even a personal letter with a paid to countries, geographical names, and high- signed name and patronymic is considered ranking persons and positions, and they are given with disrespectful to respond with a signed personal letter. a capital letter, in accordance with the laws of the Diplomatic documents are rarely left unanswered and German language. are considered a negative situation. In diplomatic formal style, this is taken seriously, so In diplomatic documents, it is absolutely impossible to special calligraphers are hired for diplomatic service, make any mistakes in the name of the country to which and they must have excellent literacy and writing skills, the document is being sent, in writing the position, especially when writing the names of countries and the name, surname and patronymic of the person, and in names of high-ranking officials. the forms of addressing him. Official invitations sent by the Federal President are American Journal Of Philological Sciences 248 https://theusajournals.com/index.php/ajps American Journal Of Philological Sciences (ISSN – 2771-2273) decorated with a golden eagle, the symbol of the office international language is attached. Embassies can also of the President. conduct correspondence in their state languages or the language of the country in which they are located. can The Federal Chancellor and federal ministers use conduct in the language. In diplomatic documents, the invitations with a colorless Federal Eagle in their official emphasis should be very strong on words. Their letters. language should be simple, fluent, free from figurative Similarly, heads of German diplomatic missions and meanings, the word should be absolutely consistent consuls abroad are entitled to use invitations in the with the content, and no other meaning should be same form for official events. understood from it. Expressions like “there seems to be If such invitations are sent in foreign countries, they are more to this than meets the eye” have no place in sent in the language of the host country, or in German diplomatic documents. If there is any subtlety or if they are intended for German citizens. ambiguity in the meaning of a word, it is best to replace If a written invitation is sent to remind of an invitation it with another word. that was previously made orally and accepted, then in Thus, diplomatic documents have their own lexical- this case the invitation does not u